Founded in 2014, Deepki is the most trusted sustainability SaaS solution in real estate. Its comprehensive platform enables real estate asset owners to manage risk through data-driven insights, improve the financial performance of their assets, and meet growing investor expectations and regulatory requirements.
Industry:
Sustainable Saas
Employees:
420
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"What stood out was the depth of the platform. Budgets, POs, invoices, cards, workflows, everything in one place and fully integrated with NetSuite."
Aurélie Chaigneaud
Head of Accounting
,
Deepki
The challenge
Deepki, the most trusted sustainability SaaS solution for real estate has scaled rapidly in recent years, with over 500 clients, 6 offices across Europe and the US, and operations in over 80 countries.
In Deepki’s case, the challenge was clear: streamlining finance operations and centralizing procurement processes.
The result?
- Opportunities to accelerate month-end closing processes
- Need for more unified compliance and enhanced budget visibility tools
- Teams burdened with manual administrative tasks beyond their core responsibilities
And with the rollout of NetSuite and Deepki’s goal to internalize accounting, the stakes were even higher.
“We needed tools as fast and agile as the company itself.” Aurélie says.
The solution
Deepki selected Pivot to unify procurement, finance, and budget tracking into one platform that could match its pace of growth. The decision came after a rigorous evaluation process, and it paid off fast.
From day one, Pivot partnered closely with Deepki’s finance and ops leaders to define a phased rollout:
Slack-based comms between project teams ensured real-time responsiveness
- A cross-functional pilot with Marketing, IT, and Office Management tested adoption in diverse use cases
- Departmental onboarding included custom videos, guides, and live training
- A clear cut over plan went live on January 1, 2025
“What could have been a painful transformation turned into an adoption success story. People saw value fast, and asked for more.”
The result
Pivot didn’t just improve procurement workflows. It created a culture shift across the company:
- One system, one language
Pivot bridged the gap between accounting, FP&A, and business teams. Everyone now sees the same data, in real-time, through the same lens.
“Before, budgets, invoices and commitments were managed across different tools - Excel, another system, and email. Today, everything is centralized in one source of truth, providing better alignment across teams. ”
- Smarter procurement, clearer responsibilities
Improved financial transparency empowers teams to manage spend more strategically with role-based permissions. Deepki has reduced inefficiencies, enabling data-driven decision-making at every level.
“Finance handles compliance. Teams handle approvals. Everyone is more comfortable and confident.”
- Better planning, faster month-ends
With Purchase Requests directly linked to budgets, spend forecasting and financial closes have become much more proactive.
“We can anticipate and tag spend earlier, which is a game changer for FP&A.”
- Excitement for what’s next
With invoice and Purchase Order workflows stabilized, Deepki is rolling out virtual cards and prepping for expense management consolidation.
“People are already asking, ‘When can we do this in Pivot too?’ That’s how we know we picked the right partner.”
What’s next
Pivot is now central to how Deepki runs procurement across teams and entities. From finance to IT, the adoption is real, and growing.
“It’s not just a tool. It’s how we run finance operations now.” Aurélie Chaigneaud
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