Owkin is an agentic AI company building the first universal AI co-pilot, called K, to lay the foundation for Biological Artificial Superintelligence (BASI). This co-pilot integrates a suite of AI agents that decode complex biology, accelerate research, and dramatically increase productivity. Acting as copilots, Owkin K agents will automate drug discovery and diagnostics and power next-gen pharma companies.Owkin K will be powered by the world’s largest multimodal patient data network, a robotized lab, leading AGI technologies, and cutting-edge multimodal foundation models and LLMs.
Industry:
Biotechnology
Employees:
350+
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"We have strong regulations in our sector and must remain compliant. This means we need to have excellent vendor tracking, justify all our selections, and be able to explain the workflow and different approvals"
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Hélène Domerc
Procurement Director
,
Owkin
The Growth Challenge: Overcoming Inefficiencies to Unlock Potential
Before Pivot, Owkin struggled with an inefficient procurement system that led to a complex and time-consuming purchase process across the organization. The existing ERP system required each department to validate all purchase requests through a single designated user, creating unnecessary dependencies and delays. These key users became overwhelmed as they had to handle multiple stakeholders, manage approval workflows, and process requests for their entire departments.
The problem: This decentralized approach not only consumed valuable staff time but also hindered purchasing consistency and spend tracking.
The high volume of transactions further burdened the accounting team, requiring significant time and effort to ensure accurate booking in the system. This manual approach slowed down operations and introduced challenges in maintaining accuracy and efficiency across departments.
When Compliance Meets Excellence
Since implementing Pivot, Owkin has transformed its procurement process with measurable improvements. The platform's automated workflows provide real-time visibility into purchasing activities, empowering employees to make informed decisions independently. Team members can now initiate and track their purchase requests without relying on designated key users, streamlining the entire procurement cycle.
Pivot's implementation has transformed Owkin's procurement compliance and efficiency. With the successful adoption of a strict "No PO, No Pay" policy, every employee now independently manages their purchase requests through the platform, achieving 100% company-wide adoption. This standardization has been crucial for maintaining their ISO certification, enabling teams to track vendor relationships, document selection criteria, and maintain transparent approval workflows.
Key Achievements
- Visibility and Simplicity: Streamlined tracking of vendor relationships with automated invoice-to-purchase order matching, ensuring accuracy and efficiency
- Streamlined Compliance: Pivot’s online vendor portal ensures transparency and strengthens ISO compliance
- Enhanced Employee Satisfaction: Stronger collaboration between teams, reducing errors associated with manual data entry, leading to a more efficient and seamless workflow.
- 100% Adoption
The partnership with Pivot extends beyond just software implementation. Thanks to Pivot’s responsive approach and cultural alignment with Owkin, challenges are quickly addressed with practical solutions. This collaborative relationship has helped maintain both operational excellence and compliance.